Letter of Accommodation
Information for faculty
The Letter of Accommodation (LOA) is confirmation for faculty members that the student has completed the qualification/registration process with the Center for Accessible Resources (CAR). LOAs are sent out electronically every term by CAR and state the student is qualified to receive the specific accommodations identified in the student's letter.
LOAs are the official record on what accommodations the student may use. Please use the LOA assigned to the class CRN only; if a student has the same faculty member for multiple courses the faculty member must use the LOA assigned to each specific course. Do not use old or paper copies of a student’s LOA because accommodations may vary for different terms and classes.
If you are concerned you are not getting emails from CAR, please see our troubleshooting guide. Due to FERPA and confidentiality concerns, LOAs and all CAR communications will be sent to faculty using their @lanecc.edu email only.
For confidentiality reasons, CAR requires students to arrange a meeting with each instructor outside of class to discuss accommodations the student plans to use. This meeting may take place during the instructor's office hours or at another appointment time.
The goal of the meeting is for student and instructor to have a clear understanding of what accommodations will be used in class. The student may use any and all stated accommodations. If you have concerns that any accommodations listed on a student’s LOA may alter the essential learning outcomes of your course, please contact CAR immediately.
It is the student's decision which accommodations will be used for each Course/CRN. There are some accommodations which require CAR assistance or equipment. The student must contact CAR regarding accommodations requiring CAR involvement.
It is a student’s right not to disclose if they have a disability.
Providing accommodations to students is a collaborative process. If you notice a student is not getting their accommodations, please contact CAR.
Watch a video tour of the Letter of Accommodation:
Example of Letter of Accommodation email
Below is an image of the Letter of Accommodation showing these seven items:
1. The subject line will begin with “[CAR] Accommodation Notification” and will include the student’s L# who is receiving accommodations.
a. Watch for this in your inbox!
b. Think you’re not receiving emails from CAR? Visit our troubleshooting guide.
c. All CAR communications are sent ONLY to your @lanecc.edu address due to confidentiality and FERPA.
2. At the top of the email it will list who the message is copied to.
3. The next part of the message lists the term and course info.
4. The student’s information is included here.
5. Next, important information: if the student does not initiate contact with a faculty member regarding their accommodations, faculty is not required to provide them.
6. Then the accommodations the student is eligible for and has requested for this specific course/term is listed.
a. if a student requests any additional accommodations please contact CAR.
7. If the student will be using testing accommodations and faculty wants to provide this accommodation, please complete this part of the LOA.
To request this information in an alternate format (Braille, digital, audio, or large print), please contact Center for Accessible Resources: (541) 463-5150 (voice); 711 (relay); Building 19, 231; or AccessibleResources@lanecc.edu.