Payroll Information

Social Security Card

Purpose:  To assure the accuracy of the employee's name and social security number on the W-2 because the College can be assessed a penalty if not correct 

New Hire

• Copy required
• An official receipt from a Social Security Administration office will document  that an employee has applied for a card and may be submitted if an employee does not have a current card (a copy of the actual card must be sent to Human Resources when it is received)

Name Change

• Copy required
• An official receipt from a Social Security Administration office will document  that an employee has applied for a card and may be submitted if an employee does not have a current card (a copy of the actual card must be sent to Human Resources when it is received)

Application for Card/Replacement

Complete a form at a Social Security Administration office (2504 Oakmont Way, Eugene) or

Call 1-800-772-1213 or

Request Form SS-5, Application for a Social Security Card, from the Social Security Administration website: www.ssa.gov

I-9

Do not require the employee to show a social security card when the employee is completing Form I-9

Employers CANNOT specify which document(s) they will accept from an employee for Form I-9