DEGREE EVALUATOR
#2002
General Characteristics:
A Degree Evaluator performs degree evaluations to track student progress toward completion of degree and program requirements; assesses transcripts for incoming students to determine if, course work completed at other institutions meets College requirements; and assists students and staff to interpret the results of these assessment processes and make academic plans based upon them.
The Degree Evaluator is responsible for insuring that degree evaluations and transfer credit assessments are performed in compliance with College requirements; that they are performed in a timely fashion; that students and staff receive the assistance they need interpreting the results; and that accurate, auditble and confidential records of each assessment are maintained.
Examples of Work:
Processes manual degree evaluation requests; assesses the progress of students toward mandated requirements; prepares written summaries of results; interprets results for students and staff.
Advises students regarding their status and unmet degree and/or certificate requirements; assists with academic planning based on remaining requirements.
Reviews out-of-state transcripts and military records for appropriate credit toward degree requirements; researches course content and applicability; grants college credit to incoming students; makes course substitutions and grants waivers with the appropriate approvals.
Consults with counselors and administrators to resolve problems and obtain information.
Maintains currency with complex procedures, guidelines and decisions affecting the degree evaluation process.
Performs quality control checks on computer-generated degree evaluations.
Maintains accurate, auditible and confidential records of all transactions.
Examines all degree applications and advises departments on student progress.
Enters graduation information into the student database. Refers students with special needs to appropriate resources. Completes reports as needed by the Registrar, the State, and college departments.
Acts as a liaison with other colleges, accrediting agencies and the Department of Education.
Trains staff in transcript evaluation, as needed.
Knowledge, Skills and Abilities:
Knowledge of college and/or high school degree requirements and curriculum; knowledge of Oregon transfer programs; knowledge of special program and certificate requirements; skill in matching courses from other institutions and the military to College requirements; ability to learn and follow procedures for waiving course requirements or substituting course work; knowledge of financial aid and veteran's program requirements pertaining to degree programs; skill in appropriately evaluating transcripts and military training records; skill in evaluating progress toward degree or program requirements; ability to apply the knowledge of programs and requirements and provide students with accurate advice and appropriate referral.
Skill in active listening and problem-solving techniques; ability to communicate effectively verbally and in writing; ability to communicate with internal and external contacts about complex or technical areas of curriculum content; ability to communicate information to students from a variety of ethnic and socioeconomic backgrounds.
Ability to operate office equipment including typewriter, microcomputer, calculator and microfiche reader; ability to work under stress; ability to organize and prioritize work load ability to keep accurate records and maintain confidentiality; skill in accurate and efficient data entry; ability to produce a high volume of work in a short timeframe; ability to train others; Ability to proof and perform quality assurance checks; ability to work safely.
Supervision:
Reports to and works under the general supervision of the Registrar or the Adult Basic and Secondary Education (ABSE) Division chair. Work is performed independently according to established program or degree requirements, College procedures and professional judgment. The supervisor provides general instructions as to the scope of work and priorities. Employee is responsible for daily operations with the supervisor available to consult on problems and policy decisions. work is reviewed for the quality of services provided to students and staff.
This position plans work, assigns tasks, provides priorities, trains and checks the work of students assistants, hourly employees and volunteers.
Minimum Qualifications:
Two years of post-secondary education with course work in education, curriculum, human development, human resources, business or liberal arts is required. One year of related student records and transcript evaluation experience, which included considerable public contact, is required.
Equivalent combination of training and experience will be considered qualifying.
5/26/99