This page is part of the 2016 Lane website archive, and is presented for historical reference only.

Employee Benefits - Part Time Faculty

Employee Benefits - Part Time Faculty

Part-Time Credit Faculty Compensation And Benefits

For questions, call Human Resources at ext. 5586
 

TABLE OF CONTENTS

NEW HIRE FORMS 

As a new employee, what forms do I need to sign?

Your department will give you the following forms to sign and return:

  1. Please complete, date and sign the form W-4 Employees withholding allowance certificate
  2. Please complete, date, and sign the Personal Information Form
  3. You will need to provide proof of identity and employment eligibility to your department before you sign the I-9 form
  4. Lane Community College Information Confidentiality Statement
  5. The Family Educational Rights and Privacy Act of 1974 (FERPA) regulations statement
  6. Please review the Part-time Credit Faculty Statement of Appointment. This form provides information about your teaching assignment, salary, and insurance eligibility.

Flight Technology flight instructors will be asked to complete, date, and sign the Flight Technology Instructor Placement Data Sheet.

IMPORTANT: You will need to contact the Information Technology department as soon as possible to schedule a training to access ExpressLane.

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EXPRESSLANE

What is ExpressLane?

ExpressLane is a full-service module for employees to access:

  • Enrollment Services
  • Financial Aid
  • Employee Services
  • Personal Information
  • Financial Information

Just a reminder: You will need to contact the Information Technology department to schedule a training time to access ExpressLane.

Employee Directory
This is an interactive all staff directory (listed by individuals or departments)

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INSURANCE

How do I become eligible for insurance (medical, vision, dental) coverage?

Part-time employees who worked the equivalent of 15 credit hours during the previous 4 terms and are scheduled to be part of the bargaining unit (.200 FTE or more) for the current term shall establish eligibility for insurance.

Part-time employees not establishing eligibility by working during the previous 4 terms may do so by working at least 5 credit hours or .333 FTE in 1 term and being scheduled to work at least 5 credit hours or .333 FTE the following term.

Once eligible, part-time employees maintain eligibility one of three ways:

1) by working 5 credit hours or .333 FTE each consecutive term, except that spring term only requires .200 FTE.
2) by working a total of 1.3 FTE or greater cumulatively in two consecutive terms in the Summer, Fall, Winter, and/or Spring terms shall maintain eligiblity for insurance for the subsequent term (A maximum of .50 FTE from Summer term will count towards this total).
3) by working a total of 1.5 FTE or greater cumulatively over three consecutive terms in the Summer, Fall, Winter, and/or Spring terms shall maintain eligibility for insurance for the subsequent term (A maximum of .50 FTE from Summer term will count towards this total).

IMPORTANT NOTE: The eligibility criteria described above do not apply to Flight Technology flight instructors. Consult your faculty contract.

When does my insurance coverage start?

Insurance coverage is effective on the first day of the month.

  • Fall term insurance provides coverage for: November, December and January
  • Winter term insurance provides coverage for: February, March and April
  • Spring term insurance provides coverage for: May, June and July
  • Summer term insurance provides coverage for: August, September and October

Do I have a choice of insurance carriers?

Yes. There are five plans provided by MODA. These plan options include medical/vision/dental insurance . Consult the Part-time Faculty Summary of Benefits  for an overview of the benefits available.

Can I purchase insurance coverage for my family?

Yes, if you are eligible for insurance coverage, you may opt to purchase dependent medical insurance coverage through payroll deduction. Eligible dependents are spouse/domestic partner and dependent children under age 26.

How do I sign up?

If you are eligible for insurance, you will be contacted by Human Resources and be provided with an insurance information packet.

If I lose my insurance coverage, how do I regain eligibility?

Anytime you have a break in insurance coverage, you must re-establish eligibility through the contract provisions as outlined in the first section above.

If I lose my insurance coverage, can I purchase coverage?

Yes, the group insurance plan includes a continuation provision (COBRA), which allows employees and their eligible dependents to continue participation in the plan in event of an employee's termination, retirement, or reduction of hours. If you lose coverage, a Termination of Group Insurance Coverage form will be mailed to your home address. This form will explain costs and payment procedures.

Section 125 Plan


You may elect to participate in the Section 125 Plan that is administered by Polestar Benefits, Inc. The Medical Expense Reimbursementaccount through Section 125 allows employees to use pre-tax dollars to pay for medical, dental, or vision expenses that are not reimbursed by their insurance plan. The minimum annual election is $240.00, and in addition, the College will contribute an annual amount of $150 for employees with employee only insurance coverage, $250 for employees with employee plus spouse/partner or employee plus child(ren) insurance coverage and $300 for employees with full-family insurance coverage. (If you are not on insurance at the time of the Section 125 election, the college contribution will be $150). The maximum allowable annual contribution is $2,500.

The Dependent Care Expense Reimbursement account can be used for children under age 13 or adult daycare expenses for a disabled spouse or other disabled dependent when such daycare is necessary in order to allow you to work. To determine whether this account or the end of the year income tax credit is more advantageous, an employee should consider their individual circumstances and perhaps consult with a financial advisor. The maximum allowable annual contribution is $5,000.00. There is no college contribution for dependent care.

Premiums are deducted from your paycheck for either of the selected accounts on a semi-monthly basis. For more information on Section 125, contact the Human Resources office.

Lane Community College Employee Health Clinic

Services available to employees are as follows:

  • Immunizations
  • Lab tests and explanations of results
  • Acute conditions (example: respiratory infection)
  • Stable chronic conditions
  • Wellness checks
  • Answers to questions about health issues

Location: Building 18, Room 101

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PUBLIC EMPLOYEES RETIREMENT SYSTEM (PERS)

How do I become a member of the Public Employees Retirement System?

In order to be eligible for PERS and or IAP (Individual Account Program for those employees hired 1-1-2004 or later) membership, an employee of a community college must work 600 hours per calendar year. If you satisfy this standard, you will become eligible for membership after completing a 6-month waiting period. Once you establish membership, the College will pay the 6% employee contribution for you each pay period. If you consistently fall below the 600-hour level of employment you will lose PERS and/or IAP eligibility and LCC's contributions will stop. You may withdraw the 6% contributions made to your account but if you do, you will have a new 6 month waiting period if you become re-employed in a qualifying position.

Human Resources will notify you if you qualify for membership and you will be asked to complete, date and sign an IAP Pre-Retirement Designation of Beneficiary form. If you are already an active member of PERS or the IAP program through another employer, please notify Human Resources so that LCC can begin membership contributions immediately.

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SICK LEAVE

How do I accumulate sick leave?

If you are a bargaining unit member, you will accrue sick leave. The amount of sick leave you accrue is pro-rated based on your FTE.

How will I know how much sick leave I have accrued?

You will need to log onto ExpressLane; choose Employee Services from the menu; choose "Leave Balances and History"

Do I lose pay if I am sick?

If you have sick leave hours to use, you will not lose any of your salary. If you do not have sick leave hours to use, you will lose salary for the hours you are absent. Hours absent from work due to illness should be entered on your timesheet in ExpressLane as either sick leave taken or AWOP (absent without pay).

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TUITION WAIVERS

Am I eligible for a tuition waiver?

Yes, all part-time credit faculty members working .200 FTE or greater shall be eligible. for tuition waiver, which shall be 1 class per term, and which may be taken anytime that term or the next 3 following terms. Such tuition waivers, and tuition waivers for family members of part-time faculty, may be accrued but must be used within each fiscal year cycle (July-June annually) beginning with summer term and ending with spring term each year. All tuition waivers earned or accrued in winter or spring terms must be used by the immediate following summer term and shall not be accrued or carried forward into the next academic year. Employees applying to Human Resources shall be granted an exception that allows accrued waivers to be used beyond the fiscal year. Applications to Human Resources for accrual exceptions must be made by June 30, annually.

How do I apply for a tuition waiver?

  1. Pick up the Tuition waver form from your department or Human Resources
  2. Complete, date, and sign the form
  3. Obtain Division Chair approval and signature
  4. Register for the class
  5. Take the form to Human Resources for approval

A new form will need to be completed and turned in each term.

Are my family members eligible for tuition free classes?

Yes. Family/Partner tuition waiver benefits are extended to qualified dependents defined as a qualified spouse, domestic partner, persons for whom the employee is a legal guardian, or an IRS dependent. The waiver may be applied during the term the part-time faculty member is teaching or in the subsequent 3 terms.

How does my family member apply for a tuition waiver?

  1. Pick up the Family Tuition Waiver form from your department or Human Resources
  2. Complete, date, and sign form
  3. Have family member register for the class
  4. Take the form to Human Resources for approval

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PAYDAY

When do I receive my paychecks?

Payday is the 10th and 25th of each month. If the 10th or 25th falls on a weekend or a college holiday, payday is the last working day prior to the weekend or holiday.

How do I use Lane's Automatic Direct Deposit?

You need to complete, date, and sign the Direct Payroll Deposit Authorization form and attach a voided check or written verification of the financial institution's routing number and your account number. These forms can be obtained from and should be returned to Human Resources. You may have your money deposited into several different accounts at different financial institutions.

How do I access my pay stubs?

By logging on to ExpressLane, choosing Employee Services from the main menu and choosing the pay stubs selection.

NOTE: If you have direct deposit, you will not receive a pay stub in the mail. Your pay stubs are only available through ExpressLane.

What deductions will be taken out of my paycheck?

Employees will have all mandatory payroll deductions taken out of their checks. In addition, part-time faculty who are members of the bargaining unit will have Lane Community College Education Association dues or "fair share" contribution deducted. Employees can also authorize semi-monthly voluntary payroll deductions to tax deferred annuities, United Way, the Foundation, KLCC or health insurance beyond the college paid amount.

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ABSENCE WITHOUT PAY

Under what circumstances should I take absence-without-pay?

If you need to be gone and have no paid leave time available, the hours absent should be reported as AWOP on your timesheet. You will not be paid for hours reported as absent-without-pay.

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ANNUITY

Can I participate in a tax-sheltered annuity or deferred compensation plan?

Yes, any employee may invest in an employee-paid annuity/deferred compensation plan through payroll deduction. A list of authorized companies is available in the Human Resources office. To participate in one of the plans, you must first enroll with the company and then you will also need to fill out the Annuity Salary Reduction Agreement and return the completed form to Human Resources to start your payroll deduction.

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SALARY SCHEDULE

Is there a standard salary schedule for part-time instructors?

Yes, there are two part-time faculty salary schedules. One for Flight Technology flight instructors and one for all other Part-time credit instructors. Continuing Education instructors are paid from a separate, non-credit salary schedule.

How will my original entry Step Category placement be determined?

Human Resources will review your application and transcripts and place you according to the level placement guidelines as stated in the faculty contract.

How will my original step placement be determined?

Individuals who hold at least a bachelor's degree from an accredited institution will be granted 1 step for each full year of applicable work experience.

Individuals who do not hold the BA degree will be granted 1 step for each 2 full years of verified applicable experience away from Lane Community College. For purposes of this section, a 4-year learning and training period plus 3 years of journeyman experience will be considered equivalent to a BA degree for occupational education instructors; however, the experience counted toward level placement will not be counted for step placement.

A maximum 5 additional steps will be provided for relevant work experience.

How do I move up a step on the salary schedule?

You will automatically move up one step every time you complete the equivalent of 21 hours of instruction. Step increases are granted at the beginning of the next term.

Flight Technology instructors will automatically move up one step on the salary schedule every time they complete 500 hours of paid time or the accomplishment of the FAA certification as listed in the faculty contract.

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OPENING OF POSITIONS

I'm interested in a permanent teaching position. How can I find out about contracted faculty openings?

All contracted faculty openings are posted on the bulletin board outside the Human Resources office, are listed on the Human Resources website, are published in the staff newsletter, and are on the Job-Line at 463-5586.

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SUMMER TERM

How are the workload limitations different for part-time faculty during summer term?

During summer term there are no workload limitations on part-time faculty assignments. See the Workload section for explanation of academic year workload limitations.

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UNION

When do I become a member of the faculty bargaining unit?

You automatically become a member of the bargaining unit when you work more than 20% of a full-time department workload in a single term OR when you work (or are projected to work) 20% of a full-time annual department workload. When this happens you will be contacted by a member of the LCC Education Association about union membership. As a member of the bargaining unit you will be covered by the faculty contract whether or not you join the faculty union.

How much does it cost to join the LCC Education Association?

Association fees are determined by your workload (FTE) each term. If you join the Association, dues will be deducted from your semi-monthly paychecks.

Can I be a member of the faculty bargaining unit without joining the LCC Education Association?

Yes, but a "fair share" contribution equal to the amount of Association dues will be deducted from your semi-monthly paychecks in lieu of dues. As a "fair share" payer, you will have the same legal rights under the faculty contract as a member of the Association except that you will not have the right to vote in the Association or hold office in the Association nor will you be covered by the Association's liability insurance coverage.

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WORKER'S COMPENSATION INSURANCE

What happens if I am injured on the job?

If you suffer an on-the-job accident or illness, report it to your supervisor that same day, no matter how slight the injury.

If you seek medical attention or lose time from work due to the accident/illness, contact Human Resources for more information about worker's compensation insurance coverage.

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IN-SERVICE

How many hours of in-service activities should I attend?

If you are a member of the bargaining unit (see definition under union), up to a specified amount (as defined in the current faculty contract) of in-service hours will be scheduled for you by your division chair. Your division chair shall be considerate of your other obligations when scheduling these in-service activities for you. You may choose to participate in additional in-service activities.

If you are not a member of the bargaining unit, you are not expected to attend in-service activities. You may, however, choose to participate in departmental or college in-service activities.

Do I receive pay for attending in-service activities?

If you are a member of the bargaining unit, you will be paid for the in-service activities that your division chair schedules for you. You will not be paid for additional in-service activities in which you choose to participate.

If you are not a member of the bargaining unit, you will not be paid for in-service activities in which you choose to participate.

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WORKLOAD

How is my workload calculated?

Your workload (FTE) is calculated as a percentage of a full-time workload in your department.

As an example, if a full-time workload for an instructor in your department is 15 credits per term and you are hired to teach 3 credits, your workload for that term is 3/15 or .200 FTE.

As an example, if a full-time workload for an instructor in your department is 24 contact hours per week and you are hired to teach 10 contact hours, your workload for that term is 10/24 or .417 FTE.

If you don't know what a full-time workload is in your department, contact your Division Chair for information.

Are there workload limits for part-time faculty?

Yes. Refer to Article 34.5.3 of the faculty contract.

Can I teach in more than one department?

Yes, you may teach in more than one department. Refer to Article 34 of the faculty contract for annualized workload limitations.

Can I have a second, non-instructional job?

Dependent upon your faculty assignment, this may limit whether or not you are eligible to work in a non-instructional job (See College Online Policies and Procedures). Hours worked as a classified employee will not be used to calculate your annualized faculty workload.

Is there a workload limit for summer term?

No, because Summer term FTE is not used in the calculation of annualized workload.

How is workload (FTE) used to calculate salary?

Your salary will be based on your term FTE multiplied by the full-time term salary for your assigned level and step.

For Flight Instruction, your pay will be based on the hourly rate assigned for your level and step.

How is FTE calculated?

Your workload percentage is converted to its equivalent on the 15 credit hour scale before your pay is calculated.

As an example, if you teach 4 credits in a department with a full-time workload of 12 credits, your workload percentage is .333 FTE and your credit hour equivalent will be calculated as: .333 FTE x 15 credits = 5 credits

As an example, if you teach 10 contact hours per week in a department with a full-time workload of 24 contact hours, your workload percentage is .417 FTE, and your credit hour equivalent will be calculated as: .417 FTE x 15 credits = 6.25 credits.

Is my credit hour equivalent used for anything besides salary calculations?

Yes, credit hour equivalents are used to determine eligibility for automatic step increases, insurance coverage, and sick leave accrual.

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