LANE COMMUNITY COLLEGE
BOARD OF EDUCATION
SPECIAL BOARD MEETING - June 23, 2005

Chair Paul Holman called the special meeting to order at 11:15 a.m.

Participating by telephone conference call were Holman and board members Jay Bozievich, Larry Romine, Kathleen Shelley, and Dennis Shine. Board member Mike Rose attended in person. Board member Roger Hall was absent.

Also participating by telephone were President Mary Spilde and legal counsel Meg Kieran. Attending in person were Executive Assistant to the President Tracy Simms; Vice President Marie Matsen; and Executive Director for Community Education and Workforce Development Tim Craig.

Present in the audience were Associate Vice President for Instruction Patrick Lanning, Executive Director for Human Resources Dennis Carr, Lane Community College Employee Federation President Bob Baldwin, and Director of Student Health/Health Clinic Duke Vandervort.

Present to answer questions were Bob Mention and Mike Ruiz.

President Mary Spilde thanked board members for having a special meeting to consider staff recommendations on Health Clinic and Building 18 classrooms remodel bids.

Marie Matsen explained that at its June 8 meeting, the board authorized the president to award bids for drywall, HVAC and plumbing up to a maximum amount each, for the Health Clinic remodel. Due to confusion involving a new estimator, bids were submitted for the entire project including the clinic and adjacent classrooms. While some bids thus exceeded specific limits, the project budget total was still within project limits. Staff recommended rejecting all drywall-ceiling bids and awarding contracts for HVAC and plumbing. Meg Kieran confirmed that one motion would cover all three recommendations.

Mike Rose moved, seconded by Kathleen Shelley, that the board accept staff recommendations on bid awards, including rejecting all bids for combined drywall and ceiling work; awarding a contract of $94,946 for heating, ventilating and air conditioning to ATR Air, Inc., of Eugene; and awarding a contract of $109,205 for plumbing to Robinson Plumbing of Eugene. The motion passed 6-0.

Matsen then asked the board to approve a $100,000 limit on drywall work, and authorize staff to accept a bid up to that amount. Ceiling work will be bid separately.

Mike Rose moved, seconded by Kathleen Shelley, that the board authorize administration to accept a bid up to $100,000 for drywall work.

The meeting adjourned at 11:30 a.m.

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Paul Holman, Chair

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Mary Spilde, President/District Clerk