The president shall assure that Lane Community College satisfactorily meets accreditation standards of the Northwest Commission on Colleges and Universities. The President assures, through the institution's governance and decision-making structures, that policies and procedures concerning academics, facilities, finance, health and safety, human resources, institutional integrity, students, and technology, are clearly defined; that they reflect legislative or regulatory mandates, Board of Education ends policies, and institutional core values; and that they are regularly reviewed and revised.

ADOPTED: October 9, 2013

Lane Community College believes that to best serve students, and the community, students who complete course work at the College should possess the skills and knowledge as stated in the published descriptions and student learning outcomes of programs and courses. Assessment is a critical activity that guides institutional effectiveness, provides a vehicle for faculty interchange and professional development, demonstrates accountability, enhances public relations, and justifies public confidence.

The College will implement assessment of student learning outcomes in all curricula, courses, and educational activities. Assessment of student learning outcomes will be ongoing, guide all curricular activities, and be used to improve the teaching and learning process.

ADOPTED: February 5, 2014

Credit-bearing courses, regardless of delivery method, are scheduled and conducted in compliance with the definition of the credit hour as set forth in Section 600.2 and 600.24 of the Code of Federal Regulations.

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement. A credit hour corresponds to one hour of classroom or direct faculty instruction, and a minimum of two hours of out-of-class student work each week for ten to twelve weeks for one quarter.

The College reviews credit hour assignments annually to verify compliance with the credit hour policy. The College assures the consistency and accuracy of credit hour assignments in all courses and programs and, through sampling, a variety of course credit assignments based on degree level, academic discipline, delivery modes, and types of academic activities.

ADOPTED: February 5, 2014

The College curriculum is central to its vision of transforming lives through learning. Curriculum content and assessment of individual student mastery of College content should be organized to facilitate student learning. The curriculum, as a whole, should reflect a commitment to excellent education and is essential to the achievement of high standards in the academic program.

In supporting the mission of Lane, the President shall assure that responsible faculty, staff and administrators provide oversight of the academic quality and content of the curriculum. Towards that end, the President is authorized to initiate specific strategies to promote academic breadth, depth and integrity, and to facilitate innovation in the programs offered to students.

Curriculum approval shall be in accordance with Board policy guidelines, Oregon Department of Education regulations; the higher education guidelines of the US Department of Education and applicable accreditation standards.

ADOPTED: July 9, 2014

The board of education shall:

1. Approve all major academic, vocational, and technical programs of study, degrees, certificates, and diplomas. Approve major substantive changes in the college's mission, policies, and programs.
2. Exercise its authority under OAR 589-006-0050(18)(c) to establish an honorary degree for nonacademic learning, public service, or any other reason of distinction comparable to degree completion. An honorary degree shall lend prestige to the College and to staff, students, and community. Commitments made prior to the adoption of this policy shall be honored.
3. Require reports and consider other presidential reports concerning the programs of the college.

ADOPTED: November 9, 1998
APPROVED: November 12, 2003
REVIEWED: November 6, 2007
REVIEWED: September 8, 2010
REVISED: October 9, 2013

In order to ensure that the academic programs and services offered by the college continue to be of the highest possible quality, the President shall ensure that all academic programs and services will engage in a formal process of review designed to assess and enhance program effectiveness.

The review process will be outcomes-based, data-driven, and implemented by the program itself. It will involve identification of quality indicators appropriate to the program, measurable baselines, and measurable progress toward improvement as needed. Reviews will occur on an ongoing, cyclical basis. The program review will evaluate:

• whether educational or service objectives are consistent with the college's mission or purpose
• the achievement of students in relation to the intended educational outcomes identified
• the extent to which the college regularly uses the results of program or service review for improvement of its programs and services.

ADOPTED: December 3, 2013

Qualified, professional and effective instructors are necessary to fulfill the College's core mission of providing comprehensive, accessible, quality, learning‐centered educational opportunities that promote student success.

The President is responsible to ensure that the selection and development of instructors encourages the hiring, retention and professional development of well-qualified instructors.

Towards that end, the President shall assure that college policies and procedures regarding instructor selection and development are clearly stated, readily available, administered in a fair and consistent manner and include, but need not be limited to, the following:

1. Institutional standards for instructor qualifications;
2. Institutional standards for teachers of community education and other reimbursable courses;
3. Instructor position descriptions and current personnel postings;
4. Procedures for instructor selection, including compliance with EEO/AA guidelines;
5. Procedures for instructor approval, including period of instructor approval;
6. Procedures for instructor development for full-time and part-time instructors;
7. Procedures for instructor evaluations;
8. Standards to ensure that the institution employs appropriately qualified faculty sufficient in number to achieve its educational objectives, establish and oversee academic policies, and assure the integrity and continuity of its academic programs, wherever offered and however delivered.

ADOPTED: July 9, 2014

Lane Community College's physical facilities will be accessible, safe, secure, and adequate, and provide healthful working and learning environments that support Lane's mission, programs, and services. The primary mission of education will have first priority in the use of facilities on campus. The president may deny or limit the use of college facilities, within the applicable federal and state laws, to any individual or group unable, or unwilling, to comply with Lane's policies.

The President shall:

1. Develop and maintain policies and procedures governing the scheduling and use of facilities;
2. Develop and maintain policies and procedures regarding the safe use, storage, and disposal of hazardous or toxic materials;
3. Develop a process for regularly evaluating its facilities as to location, adequacy and suitability to carry out the college's educational mission;
4. Develop, implement, and regularly review a master plan which is consistent with its mission and long-range financial and educational plans. Biennial evaluation of the master plan, and its progress, will be made and submitted to the Board of Education for final approval.

ADOPTED: December 3, 2013

Consistent with Oregon's State Pesticide Control Act (ORS Chapter 634), the Board is committed to ensuring that the College has a coordinated decision-making and action process that uses the most appropriate pest control methods and strategies in an environmentally sound manner to meet the College's pest management objectives.  The College shall adopt an Integrated Pest Management Plan ("IPM") that emphasizes the least possible risk to students, employees and community members and shall adopt a list of low-impact pesticides for pest control.

The Board delegates authority to the President to designate an employee as the Integrated Pest Management Plan Coordinator with those responsibilities set forth in ORS 634.700 to 634.750.  The IPM shall provide a proactive strategy for the long-term prevention and/or suppression of pest problems through economically sound measures. 

ADOPTED:  November 14, 2012

The president shall assure that assets are protected, adequately maintained, and not placed at risk.

Accordingly, the president shall:

1. Insure against theft and casualty losses and against liability losses to board members, staff, and the organization itself in an amount similar to the average for comparable organizations.
2. Prevent uninsured personnel from access to material amounts of funds.
3. Assure that plant and equipment are not subjected to improper wear and tear or insufficient maintenance.
4. Assure that the organization, its board, or staff, are not unnecessarily exposed to claims of liability.
5. Assure that every purchase:
   1. includes normally prudent protection against conflict of interest; and
   2. of over $100,000 for goods and services contracts, or $150,000 for public improvements contracts includes a stringent method of assuring the balance of long-term quality and cost.
6. Protect intellectual property, information, and files from loss or significant damage.
7. Receive, process, or disburse funds under sufficient controls to meet the board-appointed auditor's standards.
8. Invest or hold operating capital in excess of daily requirements in accordance with ORS 294.035.
9. Not endanger the organization's public image or credibility, particularly in ways that would hinder the accomplishment of its mission.
10. Not name a building, substantial parts of buildings, or significant landscape features of Lane Community College without prior approval of the board; and, when a building has substantial support from a donor, without prior involvement of the Foundation.

ADOPTED: November 9, 1998
REVISED:   April 12, 2000
REVISED:   December 13, 2000
REVISED:   September 10, 2003
REVISED: January 14, 2004
REVISED: July 19, 2006
REVIEWED: May 12, 2010
REVIEWED: June 12, 2013

The board of education has the responsibility to:

1. Adopt the annual budget before July 1 of the budget year.
2. Act as the levying board in the budget process.
3. Assist in presenting the needs of the college to the public and assist in the adoption, through the
    formulated budget process, of a budget that will address these needs.
4. Appoint the seven members with whom they shall serve jointly as the budget committee.
5. Review student tuition rates annually.

ADOPTED: November 9, 1998
REVISED: December 10, 2003
REVIEWED: December 12, 2007
REVIEWED: October 13, 2010
REVIEWED: December 10, 2014

The president or designee shall serve as budget officer. The budget officer shall be responsible for preparation and maintenance of the budget document in compliance with Local Budget Law [ORS 294].

ADOPTED: November 9, 1998
REVISED: December 10, 2003
REVIEWED: December 12, 2007
REVIEWED: November 17, 2010

At the direction of the board of education, the president shall study budget needs and prepare recommendations on programs and services for budget committee consideration. The recommendation of advisory committees and interested citizens and organizations within the college district shall be considered by the president in developing the budget document.

The college budget shall be prepared and adopted in compliance with Oregon Local Budget Law [ORS 294].

ADOPTED: November 9, 1998
REVISED: December 10, 2003
REVIEWED: January 9, 2008
REVIEWED: September 16, 2014

Non-recurring resources are resources that are not part of an annual revenue stream. Non-recurring resources include but are not limited to such categories as:

• Fund balances (i.e., "carryover")
• Reserves
• One-time grants or awards of money
• Funds withheld from annual budget allocations (e.g., funds held back from annual General Fund transfer to Capital Repair & Improvement)
• Special allocations from the state (e.g., allocations from the Emergency Board)
• Other special allocations (e.g., "seed money" for a project)

Non-recurring resources shall not be budgeted for ongoing recurring expenditures.

Non-recurring resources may be allocated for one-time expenditures including but not limited to the following:

• Capital equipment
• Capital construction
• Investment in a new program or service that will move to recurring funding sources after a specified trial period
• Projects related to the strategic directions of the college.

However, the college shall not rely on non-recurring resources for funding ongoing needs such as major maintenance and equipment replacement.

ADOPTED: January 14, 2004
REVIEWED: March 14, 2007
REVIEWED: November 4, 2009
REVIEWED: December 5, 2012

The college shall establish and maintain separate reserve funds (as described in ORS 341.321 and ORS 294.525) in Capital Projects Fund IV for the following purposes:

1. To replace capital equipment that is broken or beyond its useful life as determined by the Capital Assets Replacement Forecast;
2. To maintain and repair college facilities according to the Major Maintenance Schedule;
3. To maintain and upgrade the college's information/telecommunications system according to planning schedules maintained by Information Technology;
4. To build new instructional facilities and/or to purchase property that facilitates planned long-term growth of the college.

Appropriate levels of funding for reserves will be determined using existing college decision-making structures. The president will make recommendations to the Board of Education for approval to establish and fund these reserves.

Optimal funding levels will be determined using benchmarks, professional standards and best practices from other colleges and adapting these to Lane's specific situation. It is expected that full funding of these reserves will take place over a number of years and that annual transfers to these reserves will be budgeted from the General Fund and other sources as appropriate.

As required in ORS 294.525, the board shall periodically review the reserve fund "and determine whether the fund will be continued or abolished." While ORS 294 allows review to take place every 10 years, reserve funds established under these policies shall be reviewed (a) annually by the president; and (b) at least every three years or more frequently as determined by the board.

As allowed in ORS 294.525, the board may determine at any time that a reserve fund is no longer necessary or that some or all of the reserves may be transferred to the General Fund.

ADOPTED: January 14, 2004
REVIEWED: February 14, 2007
REVIEWED: October 19, 2009
REVIEWED: December 5, 2012

The president shall ensure that sufficient funds are available to meet current and future debt service requirements on all indebtedness, while adequately providing for recurring operating requirements. The issuance of debt limits the college's flexibility to respond to future learning priorities; consequently, the college shall issue and manage debt in a manner which maintains a sound fiscal position, protects its creditworthiness and complies with ORS 341.675 and ORS 341.715.

To meet the objectives of this policy the president shall ensure that the college incurs and services all debts in a manner that will:

• Maintain a balanced relationship between debt service requirements and current operating needs.
• Maintain and enhance the college's ability to obtain access to credit markets, at favorable interest rates, in amounts needed for capital improvements and to provide essential learning services.
• Prudently incur and manage debt to minimize costs to the taxpayers and ensure that current decisions do not adversely affect future generations.
• Preserve the college's flexibility in capital financing by maintaining an adequate margin of statutory debt capacity.

The board shall approve borrowing as described in Board Policy C.040. Long-term debt (due more than a year in the future) shall not be issued to fund normal operating needs.

ADOPTED: June 9, 2004
REVIEWED: May 9, 2007
REVIEWED: December 2, 2009
REVIEWED: February 6, 2013

The board directs the president to develop annual budget recommendations that are in accordance with the college's strategic plan and conform to the requirements of Local Budget Law (ORS 294.326). The budget shall provide for:

• Annual operating expenditures not to exceed projected revenues (Expenditures shall be budgeted according to the college's strategic priorities.)
• Debt service, both current (due in less than 12 months) and long term
• Reserves for maintenance and repairs to its existing facilities
• Reserves for acquisition, maintenance and replacement of capital equipment
• Reserves for strategic capital projects
• Funding levels to fulfill future terms and conditions of employment, including early retirement benefits
• Allocations for special projects related to the strategic directions of the college
• Allocations for contingencies (unforeseen events requiring expenditures of current resources)
• Ending Fund Balances (according to policies set specifically for that purpose)

Lane has a further responsibility to:

• Plan how it will spend any "onetime" unanticipated revenue, allocating it strategically and prudently between:
  • The restoration of any shortfall to targeted ending fund balances,
  • Currently unfunded projects in the strategic plan, and/or
  • Holding some or all of it in reserve during financially volatile periods.
• Permanently stabilize its finances in their entirety (operating budget, reserves, contingencies and ending fund balances) when it perceives a long term change (increase or decrease) to its available future recurring resources.

ADOPTED: January 14, 2004
REVIEWED: November 8, 2006
REVIEWED: September 15, 2009
REVIEWED: October 15, 2012

Lane Community College shall maintain an unrestricted General Fund Ending Fund Balance equal to or greater than 10% of total expenditures and transfers.

The Ending Fund Balance target shall include the Unappropriated Ending Fund Balance (UEFB) as set by board policy BP 295. When the Ending Fund Balance falls to 9% or less, the college shall adopt a plan to replenish the Ending Fund Balance to 10% within two years. When the Ending Fund Balance exceeds 11%, balances in excess may be set aside for reserves or investment in one time expenditures.

If the total Ending Fund Balance (including restricted) falls to levels that require short-term borrowing, the levels set by this policy shall be automatically reviewed and adjusted as necessary.

ADOPTED: January 14, 2004
REVIEWED: February 14, 2007
REVISED: October 19, 2009
REVISED: November 4, 2014

Clear financial policies and procedures, regularly reviewed and revised as necessary, are critical to the effective management and operation of the College. The president shall oversee the responsible development and management of all College financial resources, such as financial planning, operating and capital budgets, reserves, investments, fundraising, cash management, debt management, and transfers and borrowings between funds.

ADOPTED: May 14, 2014

With respect to the actual, on-going financial condition and activities, the president shall avoid fiscal jeopardy and assure that actual expenditures reflect board priorities as established in ends policies.

Accordingly, the president shall:

1. Not expend more funds than have been received in the fiscal year to date, except as approved by the board.
2. Not use any long-term reserves that are not budgeted and appropriated for expenditure.
3. Settle payroll and debts in a timely manner.
4. Assure that tax payments or other government-ordered payments or filings be on time and accurately filed.
5. Make no single purchase or commitment of greater than $100,000 for goods and services contracts, or $150,000 for public improvements contracts, without board approval, except in extreme emergencies.
6. Acquire, encumber, or dispose of real property only with board approval, except in extreme emergencies.
7. Pursue receivables aggressively after a reasonable grace period.
8. Comply with budget and financial policies contained in Section E.
9. Not contract with the College's independent auditors for nonaudit services without prior approval of the Board.
10. Provide the following annual certifications, by the president and by the vice president for college operations, to the Board upon receipt of the audited financial statements:
    1. He/she has reviewed the annual audit report;
    2. Based on his/her knowledge, the report does not contain any untrue statement of a material fact or omission of a material fact that makes the financial statements misleading;
    3. Based on his/her knowledge, the financial statements present in all material respects the financial condition and results of operations.
11. 11. Establish and maintain an adequate internal control structure and procedures for financial operations and reporting.

ADOPTED: November 9, 1998
REVISED: May 12, 1999
REVISED: April 12, 2000
REVISED: January 14, 2004
REVISED: March 9, 2005
REVISED: July 19, 2006
REVIEWED: March 17, 2010
REVIEWED: June 12, 2013

Financial planning for any fiscal year or the remaining part of any fiscal year shall reflect the board's end priorities, avoid fiscal jeopardy, and shall be derived from a multi-year plan.

Accordingly, the president shall assure budgeting that:

1. Complies with Oregon Local Budget Law.
2. Contains sufficient information to enable credible projections of resources and expenditures as presented in the Budget Document in accordance with Oregon Local Budget Law.
3. Discloses planning assumptions.
4. Limits expenditures in any fiscal year to conservatively projected resources for that period.
5. Maintains current assets at any time to at least twice current liabilities.
6. Complies with budget and financial policies contained in Section E.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVISED: January 14, 2004
REVIEWED: October 10, 2007
REVIEWED: March 17, 2010
REVIEWED: May 8, 2013

Lane's annual audited financial statements shall conform to generally accepted accounting principles. Applicable professional accounting standards and guidance shall be incorporated into Lane's financial statements.

ADOPTED: March 9, 2005
REVIEWED: June 28, 2007
REVIEWED: January 10, 2010
REVIEWED: March 13, 2013

Board Contingency:
The annual budget shall set aside approximately one-half percent (0.5%) of the budgeted revenues each year for Board Contingency. Use of Board Contingency shall be at the discretion of the Board of Education and shall be allocated by formal approval of the board according to its policies.

Administrative Contingency:
Administrative Contingency shall be approximately one percent (1%) of the budgeted revenues each year. Administrative Contingency shall be allocated by approval of the president.

ADOPTED: January 14, 2004
REVIEWED: April 23, 2007
REVIEWED: November 4, 2009
REVIEWED: October 14, 2014

Loans from one fund to another shall conform to the requirements of ORS 294.4680 and be authorized by the Board of Education. Interfund loans may not be from: a Debt Service fund, a Financial Aid fund, employee/retiree benefit funds, or funds legally restricted to specific uses. Repayment of the loan must be budgeted according to an approved schedule and at a stated rate of interest.

The full repayment of interfund loans shall occur no later than:

• five years from the date of the loan, if the funds are to be used to acquire or improve real or personal property, or
• June 30 of the fiscal year following the year in which the loan was authorized, if the funds are to be used for operating purposes.

ADOPTED: June 9, 2004
REVIEWED: May 9, 2007
REVIEWED: December 2, 2009
REVIEWED: January 9, 2013

All transfers between funds shall be in conformance with ORS 294.361. The Budget Document shall clearly show for each fund the amounts, origin and destination of each transfer. Accompanying documentation shall list the specific purposes for each transfer and will be submitted to the board for approval in initial budget or subsequent resolution.

Transfers from the General Fund to other funds shall be for the following purposes:

• Debt service on an obligation incurred as a part of normal operations of the college;
• Goods and services provided to General Fund units by units in other funds;
• Construction, maintenance and acquisition of facilities and/or real property used by the college
   in support of its mission;
• Acquisition of capital equipment for use by the college in support of its mission;
• Matching funds for grants and contracts;
• Operation of certain financial aid functions and matching funds required for financial aid
   grants;
• Contractual and legal obligations to employees and retirees for compensation and benefits;
• Other needs as deemed appropriate and necessary by the board for fulfilling the obligations of
   the college.

ADOPTED: January 14, 2004
REVIEWED: April 23, 2007
REVISED: February 3, 2010
REVIEWED: November 4, 2014

All procurement on behalf of the college shall be executed in accordance with the requirements of Oregon Revised Statute Chapters 279A, 279B and 279C, the Oregon Community College Rules of Procurement ("CCRP"), and Oregon Administrative Rules 125 (OAR 125) and Lane Community College on-line Policies and Procedures.

Where federal procurement regulations apply and are more restrictive than the state regulations, the federal regulations shall prevail.

Pursuant to ORS 279A.065(5), the Oregon Attorney General's Model Rules (OAR 137) do not apply to Lane Community College except those portions of the Oregon Attorney General's Model Rules that have been expressly identified in Section 300, Appendix A, of the CCRP.

The CCRP shall prevail over the provisions in OAR 125 and where topics are not addressed in the CCRP, the rules of OAR 125 shall remain in force.

ADOPTED: November 9, 1998
REVISED: June 9, 2004
REVISED: April 13, 2005
REVIEWED: November 9, 2005
REVIEWED: December 3, 2008
REVIEWED: November 16, 2011

The board may require the president to establish a separate reserve fund (as described in ORS 341.321 and ORS 294.525) for the purpose of providing short-term stabilization in anticipation of possible shortfalls in revenue.

A stabilization reserve fund may be established under one or more of the following circumstances:

• State budget appropriations for community colleges are not approved by the time the college budget is approved and adopted.
• A situation exists where significant changes in enrollment are possible but not reasonably predictable.
• When any major revenue source has a reasonable possibility of decreasing after the college budget is approved and adopted.
• When any operating expenditure that is beyond the control of the college could reasonably be expected to increase after the college budget is approved and adopted.
• Any other situation in which the board determines that there is a reasonable expectation that major shifts in revenue or expenditures could occur during the budget year.

Stabilization reserve levels:

• Minimum reserve levels shall be at the discretion of the board under advice from the president.
• Maximum reserve levels shall be no more than the maximum reasonably estimated shortfall at the time of the adoption of the budget.

Stabilization reserves will be reviewed annually as part of the budget development process. The stabilization reserve fund shall be closed out when the board determines that the precipitating threat to revenues and/or expenditures no longer exists. As long as the conditions exist that caused the fund to be established, the funds shall be kept in reserve for the purpose intended. If and when the fund is closed out, any remaining balance shall be released for use as a resource in the General Fund.

ADOPTED: January 14, 2004
REVIEWED: January 10, 2007
REVISED: October 19, 2009
REVIEWED: October 14, 2014

The president shall assure budgeting that maintains the estimate of unappropriated ending fund balance at no less than three percent of the general fund operational expenditure budget.

ADOPTED: January 14, 2004
REVIEWED: December 6, 2006
REVIEWED: September 15, 2009
REVIEWED: October 15, 2012

The board will follow an agenda that: (1) reviews all board policies every three years and (2) continually improves board performance through board education and enriched input and deliberation. Accordingly, the cycle will start each year on the first of July. (See Policy BP 540 Monitoring President Performance.)

The chair and vice chair in consultation with the president set the agenda (see BP 320, #1.0). At each board meeting, any board member may place items on a future agenda. The item will be added to a future agenda, unless the president states that the item will require an unacceptable amount of staff time or funds, in which case the board must act to place the item on a future agenda. (see BP 355, #4). Agenda setting will conform to the requirements of the Oregon public meeting law.

ADOPTED: November 9, 1998
REVISED: March 10, 1999
REVISED: April 14, 1999
REVISED: September 8, 1999
REVISED: February 11, 2004
REVISED: February 13, 2008
REVISED: February 9, 2011
REVIEWED: December 10, 2014

Board committees, when used, will be assigned so as to reinforce the wholeness of the board's job and so as never to interfere with delegation from board to the president.

ADOPTED: November 9, 1998
REVIEWED: February 11, 2004
REVIEWED: April 9, 2008
REVIEWED: June 14, 2011
REVIEWED: December 10, 2014

The board of education is ultimately responsible for the quality and integrity of the institution. It establishes broad institutional policies and delegates to the president the responsibility to implement and administer these policies.

The board of education shall:

1. Regularly review and approve the college's vision, mission, and core values and ensure that they guide the operation of the college.
2. Evaluate the performance of the organization and the quality of the educational program in terms of the vision, mission, and core values of the college.
3. Ensure that the necessary resources are in place to provide for effective institutional research, evaluation, and planning processes

ADOPTED: November 9, 1998
APPROVED: November 12, 2003
REVIEWED: November 6, 2007
REVIEWED: September 8, 2010
REVIEWED: March 12, 2014

The job of the board is to represent the people of the college district in determining and assuring organizational performance.

The board is legally vested with final decision making in all matters of board policies, programs, facilities, budget, and personnel.

Consequently, the contributions of the board shall include:

1. The link between the organization and the citizens of the district.

2. Written governing policies which, at the broadest levels, address:

A. Ends: Organizational products, impacts, benefits, outcomes (what's good for which needs at
    what cost).
B. Executive Directions: Directions for executive authority which establish the prudent and
     ethical boundaries within which all executive activity and decisions must take place.
C. Governance Process: Specification of how the board conceives, carries out, and monitors its
     own task.
D. Board-President Relationship: How accountability/authority and duties are delegated and
     monitored.
3. The assurance of presidential performance.

ADOPTED: November 9, 1998
REVISED: February 11, 2004
REVIEWED: February 13, 2008
REVIEWED: January 12, 2011
REVIEWED: December 10, 2014

The board commits itself and its members to ethical, professional, and lawful conduct, including proper use of authority and appropriate decorum when acting as board members.

Accordingly,

1. Board members must represent unconflicted loyalty to the interests of the citizens of the
    district. This accountability supersedes any conflicting loyalty such as that to advocacy or
    interest groups and membership on other boards or staffs. This accountability supersedes the
    personal interest of any board member acting as an individual consumer of the organization's
    services.
2. Board members must avoid any conflict of interest with respect to their fiduciary responsibility
    in accordance with ORS Chapter 244. Should a board member apply for employment by the
    college, the board member must resign.
3. Board members may not attempt to exercise individual authority over the organization except
    as explicitly set forth in board policies.

A. Board members' interaction with the president or with staff must recognize the lack of
     authority in any individual board member or group of board members except as noted above.
B. Board members' interaction with the public, press, or other entities must recognize the same
     limitation and the similar inability of any board member or board members to speak for the
     board (except for the chairperson, as noted in BP 510 2.C).
C. Members will give no consequence or public voice to individual judgments of the president or
     staff performance, except as that performance is assessed against explicit board policies by
     the official process.
D. As new issues come before the board, the board will first determine if a policy has been
     violated. If a policy has been violated, the board will specify monitoring to correct the
     violation. If no policy has been violated, the board may determine that clarification of an
     existing policy or creation of a new policy is necessary.
4. Members will respect the confidentiality appropriate to issues of a sensitive nature.

ADOPTED: November 9, 1998
REVISED: January 13, 1999
REVISED: April 14, 1999
REVISED: February 11, 2004
REVISED: July 27, 2004
REVIEWED: May 14, 2008
REVISED: April 13, 2011
REVIEWED: January 14, 2015

When a vacancy occurs on the board, the remaining members shall meet in regular session and elect a person to fill the vacancy from any of the qualified voters of the geographic boundary from which the vacancy occurs. The board shall request nominations from the public and shall prescribe the format in which the nominations are to be presented. Notification will include: The legal requirements for the position and the period of time for names to be recommended to the board. The members so elected shall serve until the next board election at which time a successor shall be elected to fill the remainder of the unexpired term.

ADOPTED: November 9, 1998
REVIEWED: February 11, 2004
REVIEWED: April 9, 2008
REVIEWED: April 13, 2011
REVIEWED: January 14, 2015

The board may authorize borrowing for the college, in compliance with state laws, by resolution stating the upper limit to be obligated at any one time. The president or designee may initiate emergency borrowing prior to board approval should a quorum of the board not be available to authorize borrowing.

ADOPTED: November 9, 1998
REVIEWED: May 12, 2004
REVIEWED: November 9, 2005
REVIEWED: November 5, 2008
REVIEWED: December 10, 2014

The chair assures the integrity of the board's process and the only person authorized to speak for the board.

Accordingly,

1. The chair shall ensure that the board acts consistently with its own rules and those
     legitimately imposed upon it from outside the organization.
A. Meeting discussion content will include only those issues which, according to board policy,
     clearly belong to the board.
B. Deliberation will be timely, fair, orderly, and thorough, but also efficient, limited in duration,
     and kept to the point.
C. The board's policies concerning individual and group conduct will be enforced appropriately.
D. The chair is responsible for setting the board meeting agenda and facilitating the board
      meeting to ensure that the board remains proactive, forward looking, and value-added in its
      deliberations.
E. Orientation for new board members will be conducted as stated in BP 375.
F. The board chair will explain at the outset of Statements from the Audience that the board may
     not respond directly to any issues raised but will refer those issues to the president for
     appropriate action (see BP 305 – Agenda Planning).

2. The authority of the chair consists of making decisions on behalf of the board consistent with
     any reasonable interpretation of board policies on Governance Process and on the Board-
     President Relationship, except where the board specifically delegates portions of this
     authority to others.

A. The chair is empowered to chair board meetings with all the commonly accepted power of
      that position (e.g., ruling, recognizing).
B. The chair has no authority to make decisions about policies created by the board within Ends
     and Executive Limitations policy areas. Therefore, the chair has no individual authority to
     supervise or direct the president.
C. The chair may represent the board to outside parties in announcing board-stated positions
     and in stating chair decisions and interpretations within the area delegated.
D. The chair or any four members of the board may call special meetings as required.

3. The vice chair will assume responsibilities of the chair in the event of the chair's absence or
     inability to serve.

4. The chair and vice chair of the board will be elected at the annual meeting in July.

ADOPTED: November 9, 1998
REVISED: May 12, 1999
REVISED: February 11, 2004
REVIEWED: March 12, 2008
REVISED: March 9, 2011
REVIEWED: January 14, 2015

Lane Community College is governed by a system that is a learning-centered system and fulfills the vision, mission, core values and strategic directions of the college.

The college governance system shall recognize that the best decisions regarding policy and planning at the institutional level are made through the inclusion of many and diverse voices. The system of governance shall ensure that the authority, responsibility, accountability, and relationship among and between the board, managers, faculty, staff, and students are clearly described and communicated.

By Oregon statute, authority to govern Lane Community College is vested in the board of education. The board, in turn, delegates authority for the general supervision and control of the college to the college president. The president, to achieve the college ends, delegates authority to college administration and the college governance system, while retaining final authority over both.

The governance system recognizes the role and authority of the president of the college as being directly accountable and responsible to the board of education for the education leadership and effective management of the college's human, facilities and land and fiscal resources. Every effort will be made to reach a consensus acceptable to all stakeholders. In the event consensus is not timely reached at the governance table, the final decision will rest with the administrator with authority and responsibility for the matter under consideration. The final decision will be informed by the multiple perspectives voiced during consideration of the matter and by majority and minority reports submitted.

The focus of the governance system is at the institutional planning and policy level, not the operational or implementation level which are the responsibility of managers and administrators. Timelines for policy and planning work will be established by the responsible administrator. Administrators will consult with the appropriate Council on implementation of plans and policies.

The board of education shall evaluate the governance system based on its:

1. Clarity;
2. Wide and explicit communication;
3. Effectiveness;
4. Efficiency and timeliness;
5. Processes that encourage employee and student participation in problem solving and
    decision making;
6. Processes that assure that decisions are made at the appropriate level, by the appropriate
    group with the needed expertise; and
7. Recognition of the support needed for employees and students to participate and contribute
    meaningfully.

The president shall present a monitoring report on the work of the governance system which is responsive to these criteria on an annual basis.

ADOPTED: March 10, 2004
REVIEWED: September 10, 2008
REVISED: January 14, 2015

The president shall assure that the board is informed and supported in its work.

Accordingly, the president shall:

1. Submit monitoring data required by the board (see policy on Monitoring Presidential Performance) in a timely, accurate, and understandable fashion, directly addressing provisions of board policies being monitored.
2. Keep the board aware of relevant trends, anticipated adverse media coverage, or material external and internal changes, particularly changes in the assumptions upon which any board policy has previously been established.
3. Advise the board if, in the president's opinion, the board is not in compliance with its own policies on Governance Process and Board-President Linkage, particularly in the case of board behavior that is detrimental to the working relationship between the board and the president.
4. Marshal for the board as many staff and external points of view, issues, and options as needed for fully informed board choices
5. Provide a mechanism for official board, officer, or committee communications.
6. Deal with the board as a whole except when (a) fulfilling individual requests or providing information; or (b) responding officers or committees duly charged by the board.
7. Report in a timely manner known noncompliance with any policy of the board.
8. Supply for the consent agenda all items delegated to the president yet required by law or contract to be board-approved, along with the monitoring assurance pertaining thereto.
9. Provide semiannual budget planning information.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVISED: January 14, 2004
REVIEWED: February 13, 2008
REVIEWED: May 12, 2010
REVIEWED: September 17, 2013
REVIEWED: February 4, 2015

It is a benefit to the college to participate in the community, be responsive to the needs of the college district and promote activities that develop positive relationships with the broader community.

The president shall assure that:

1. The college promotes the image and awareness of the college in the district.
2. A comprehensive community outreach plan consistent with the mission, vision and core values that maximizes available material and financial resources is developed and implemented.
3. A report on the status and results of the plan is regularly provided to the board.

ADOPTED: November 17, 2010
REVISED: November 13, 2013
REVIEWED: February 4, 2015

Only the president, or formally designated representatives, may commit the college to financial obligations or contractual agreements. No obligation may be incurred unless it first has been authorized by the budget or by the budget change process. Any contract entered into in violation of this policy is void as to the college.

All contracts of $100,000 for goods and services contracts, or $150,000 for public improvements contracts or greater shall be approved for award by the board of education. The president is authorized by the board to enter into contractual agreements on behalf of the college up to a total dollar value not exceeding $100,000 for goods and services contracts, or $150,000 for public improvements contracts. The president may delegate this authority to college staff.

The Lane Community College Board of Education shall be the college's Local Contract Review Board as defined in ORS 279A.060.

ADOPTED: November 9, 1998
REVISED: April 14, 2004
REVISED: April 13, 2005
REVISED: November 9, 2005
REVISED: July 19, 2006
REVIEWED: October 8, 2008
REVIEWED: October 5, 2011
REVIEWED: February 4, 2015

The president's job contributions include performance in the following areas:

1. College accomplishment of the provisions of board policies on Ends.
2. College operation within the boundaries established in board policies on Executive Directions and state mandated policies.
3. Achievement of annual goals approved by the board.

ADOPTED: November 9, 1998
REVISED: April 14, 2004
REVISED: November 9, 2005
REVIEWED: October 8, 2008
REVISED: September 21, 2011

In order to protect the board from sudden loss of presidential services, the president shall have at least one other executive familiar with board and presidential issues and processes. The president shall periodically furnish the board with the current name or names of the executive or executives familiar with the board and presidential issues and processes. In the event of a sudden loss of presidential services, the board shall appoint an acting president of the college in accordance with board policy BP 510.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVIEWED: January 14, 2004
REVISED: September 12, 2007
REVIEWED: April 14, 2010
REVIEWED: July 10, 2013

The president is accountable to the full board. The board will instruct the president through written policies that prescribe the college Ends to be achieved and describe college situations and actions to be avoided, allowing the president to use any reasonable interpretation of these policies.

1. The board's sole official connection to the college, its achievements, and conduct will be through the president.
2. Ends policies direct the president to achieve certain results; Executive Directions policies constrain the president to act within acceptable boundaries of prudence and ethics. With respect to Ends and executive means, the president is authorized to establish all further policies (utilizing the College Governance System), make all decisions, take all actions and develop all activities as long as they are consistent with the board's policies.
3. The board may change its policies, thereby shifting the boundary between board and presidential domains. By so doing, the board changes the latitude of choice given to the president. But so long as any particular delegation is in place, the board and its members will respect and support the president's choices. This does not prevent the board from obtaining information in the delegated areas.
4. No individual board member, officer, or committee has authority over the president. Information or assistance may be requested by individual board members, but if such a request—in the president's judgment – requires a material amount of staff time or funds, it may be refused, unless authorized by the board.
5. Board members who have a concern or issue will first inform the president or designee, providing the administration an opportunity for response. A board member can request that an issue be discussed at a work session or placed on a future board agenda (see BP 305 Agenda Planning).

ADOPTED: November 9, 1998
REVISED: May 12, 1999
REVISED: March 10, 2004
REVISED: October 12, 2005
REVIEWED: October 8, 2008
REVIEWED: September 21, 2011

The president shall assure that every activity, decision, or organizational circumstance shall be lawful, prudent, and in accord with commonly accepted business and professional ethics.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVIEWED: September 10, 2003
REVIEWED: June 28, 2007
REVIEWED: January 13, 2010
REVIEWED: November 4, 2014

The Board of Education, on behalf of the district, will work to ensure that Lane Community College achieves the appropriate results, at an appropriate cost, to advance the college vision, mission, core values, and strategic directions.

The board shall comply with Oregon Revised Statutes.

The Board will govern by policy. It will establish appropriate ends policies and executive direction policies and ensure that accountability measures are clearly identified and reported on a frequency and method chosen by the board.

ADOPTED: November 9, 1998
REVISED: September 10, 2003
REVIEWED: October 10, 2007
REVIEWED: July 14, 2010
REVISED: February 5, 2014

The board will govern with an emphasis on meeting community needs, respecting diverse viewpoints, leading strategically, clearly distinguishing board and president roles, making collective decisions, being future-oriented, and being proactive.
More specifically, the board will:

1. Operate in all ways mindful of its obligation to the people of its district.
2. Strive to govern with excellence, particularly in matters such as attendance, policy-making principles, respect of roles, speaking with one voice, and adherence to ethical practices.
3. Keep adequately informed about relevant global and local educational and other issues, actively gathering information to fulfill this role.
4. Direct, control, and inspire the organization through the careful establishment of the broadest organizational values and perspectives through written policies.
5. Focus chiefly on intended long-term impacts on the world outside the organization (Ends), not on the administrative or programmatic means of attaining those effects.
6. Be an initiator of policy. The board will be responsible for board performance.
7. Use the expertise of individual members to enhance the ability of the board.
8. Monitor and regularly discuss the board's own process and performance.
   1. Self-monitoring will include an annual comparison of board activity and discipline to its Governance Process and Board-Staff Relationship policies.
   2. Continual redevelopment will include orientation of new members in the board's adopted governance process and periodic board discussion of process improvement.
9. 9. Acting as a committee of the whole, perform the functions of the Audit Committee including:
   1. The appointment, compensation and oversight of the work of any public accounting firm employed by the College to audit its financial statements.
   2. The appointment, compensation and oversight of independent counsel or other advisor as deemed necessary to carry out its audit duties.

Additionally, the President shall be responsible for establishing and reporting to the Board procedures for:

1. The receipt, retention and treatment of complaints received by the College regarding accounting, internal controls and auditing matters.
2. The confidential, anonymous submission by employees regarding questionable accounting or auditing matters.

ADOPTED: November 9, 1998
REVISED: July 27, 2004
REVISED: March 9, 2005
REVISED: November 5, 2008
REVIEWED: September 16, 2014

The board of education shall liberally construe the section in Oregon Revised Statute [ORS 192.610-690] which declares all meetings are to be held in public; the exceptions are those defined in the statute that may infringe on personal or public rights. Where authorized by statute, an employee may request consideration in executive session of those matters set forth in Oregon Revised Statute [ORS 192.660].

The board shall determine whether in having the discussion in open session: (a) the public interest actually would be harmed, or (b) the rights of an individual would be adversely affected or violated by disclosure of personnel records.

ADOPTED: November 9, 1998
REVIEWED: February 11, 2004
REVIEWED: March 12, 2008
REVIEWED: May 11, 2011

The Board of Education of the Lane Community College District shall consist of seven members, each member elected to a four-year term by the qualified voters of the entire district. A member shall reside in the zone from which elected and shall not be employed by the College during the term of office. Two members shall be elected to represent the district at large and five members elected from zones, each to represent one of the following areas:

Zone 1 is the western college district, which includes the Bethel area of Eugene, Veneta, Dunes City, Florence, Mapletone, Westlake, and Monroe.

Zone 2 is the northern college district, which includes North Eugene, Coburg, Harrisburg, and Junction City.

Zone 3 is the northeastern college district, which includes Springfield, Thurston, and the Marcola area.

Zone 4 is the southeastern college district, which includes the McKenzie River Valley, Creswell, Cottage Grove, Lowell, Oakridge, and Westfir, and portions of the Churchill district.

Zone 5 is entirely within Eugene and, in general, the area south of the Willamette River and east of City View Street.

At-Large – Position 6 represents the entire college district.

At-Large – Position 7 represents the entire college district.

ADOPTED: November 9, 1998
REVISED: July 17, 2002
REVIEWED: October 14, 2003
REVISED: October 10, 2007
REVIEWED: June 9, 2010
REVISED: December 3, 2013
REVISED: November 4, 2014

All new board members will receive an orientation to Lane Community College and the role and responsibilities of the Lane board of education within the first three months of election and/or appointment. The orientation will be conducted by board members in collaboration with the president and include topics in: Governing by policy model, board policies, statutory responsibilities, and institutional financial status.

ADOPTED: November 9, 1998
REVISED: February 11, 2004
REVIEWED: April 9, 2008
REVIEWED: May 11, 2011

The board of education shall have as officers a chair and a vice chair to be elected by the board at its annual organizational meeting. The board shall then appoint the college president as the clerk of the district. Deputy clerks may also be appointed at this time to perform such duties as recommended by the president.

ADOPTED: November 9, 1998
REVISED: December 10, 2003
REVIEWED: January 9, 2008
REVIEWED: January 12, 2011

Unless otherwise provided in board policy, or as provided in Oregon Revised Statutes, the board shall conduct all of its meetings in accord with Robert's Rules of Order, Newly Revised.

ADOPTED: November 8, 2000
REVIEWED: March 10, 2004
REVIEWED: May 14, 2008
REVIEWED: July 13, 2011

The college is committed to providing a safe environment for its students, faculty, staff and visitors, and abides by all applicable federal, state and local laws and regulations relating to a safe work environment. The President shall establish reasonable practices that:

• Support a safe and secure environment in all buildings and grounds owned, leased and operated by the College;
• Promote safety and emergency preparedness through policy development and programming;
• Support work methods and practices that promote a safe and healthful workplace at all times;
• Provide appropriate types and levels of security at college activities; and,
• Safeguard the college's property and physical assets.

ADOPTED: October 9, 2013

No person, including students, employees, college patrons and vendors may bring, possess, conceal, brandish, use or be in possession of a firearm, destructive device, or other dangerous weapons as defined by law, or give the appearance of being in possession on college-owned or controlled property or at activities under the jurisdiction or sponsorship of the college, except as provided by ORS 166.370 and federal law. As authorized by ORS 659A.001(4), the exceptions provided by state and federal law do not apply to Lane employees while engaged in work activities. Permitted exceptions include use in conjunction with approved instructional demonstration.

ADOPTED: November 9, 1998
REVISED: November 16, 2004
REVISED: February 15, 2006
REVISED: April 8, 2009
REVIEWED: April 11, 2012

Sexual assault, forced or unwanted sexual contact, sexual or physical abuse, and stalking of any kind, or the threat of such conduct, on property owned, leased, or controlled by the College is prohibited or at a College sanctioned activity.

Sexual contact shall be considered unwanted or without consent if:

• No clear consent is freely given;
• Inflicted through force, threat of force, or coercion; or
• Inflicted upon a person who is unconscious, or without the physical or mental capacity to give consent. Impairment caused by alcohol or drugs may be considered without consent.

ADOPTED: June 11, 2014

No person may bring onto college property or into any college-owned facility or to any college-sponsored class or activity any intoxicating beverage, controlled substances, volatile inhalants, except in the situations specified in this policy. No person may appear on college property or in any college-owned facility or in any college-sponsored class or activity under the influence of any of the above mentioned substances. Under no circumstances shall alcohol be served at college-sponsored activities to underage minors as defined by state law.

Exceptions to this policy are as follows:

1. Alcoholic Beverages may be used/served:
   1. for cooking and/or instructional purposes in food preparation labs or classes and in labs or classes related to the science and/or service of alcohol; or
   2. at college-sponsored or on-campus activities catered by legally licensed and insured businesses or agencies with prior approval using procedures specified in college administrative rules (see Alcoholic Beverages on Campus).
2. With appropriate documentation, prescription opiates, or other psychoactive medications, may be used as legally prescribed by a licensed practitioner. However, according to statute, marijuana shall not be ingested on campus even with a medical marijuana card.
3. Glue and thinners may be used only in class-related lab environments and in facilities construction and maintenance for non-intoxicating purposes.

ADOPTED:  November 9, 1998
REVISED: June 9, 2004
REVISED: March 8, 2006
REVISED: February 18, 2009
REVISED: March 14, 2012

The use, distribution, advertising, promotion, sponsorship or sale of tobacco, including any smoking device or an electronic nicotine delivery system (ENDS), is prohibited in all core areas of Lane's 30th Avenue Campus. The inhaling, exhaling, burning or carrying of any lighted smoking material, including cigarettes, cigars, or pipes as well as vaping an electronic nicotine delivery system (i.e., electronic cigarettes) is prohibited on college property except in an area on the perimeter of the campus designated for this use. The use of other tobacco products, such as smokeless or chewing tobacco, is also prohibited on LCC premises. Smoking and other tobacco use is prohibited completely in all other Lane campuses and locations. This does not include FDA approved nicotine replacement therapy products for the purpose of cessation.

Limited exemptions to this policy may be allowed when tobacco has a ceremonial use.

ADOPTED: December 8, 2010
REVISED: June 11, 2014

The board directs strict adherence to the principles embodied in Oregon and Federal "Affirmative Action" legislation. Lane Community College shall take affirmative action in the recruitment and employment of members of protected groups. Protected groups are those groups of persons who have historically been subject to discriminatory practices. Protected classes include age, sex, race, color, religion, physical or mental disability, national origin, veterans, familial relationship, marital status, gender identity, pregnancy, sexual orientation, and expunged record or association with any members of these protected groups. Lane Community College has an adopted affirmative action plan and is committed to maintaining and following its affirmative action plan in the recruitment and employment of members of protected groups.

ADOPTED: December 13, 2000
REVISED: July 27, 2004
REVISED: July 19, 2006
REVISED: May 13, 2009
REVISED: June 13, 2012

The board of education shall:

1. Select, appoint, and regularly evaluate the president.
2. Ensure that the college is organized and staffed to reflect its mission, size, and complexity.
3. Approve an academic and administrative structure or organization to which it delegates the responsibility for effective and efficient management.
4. Request that the president inform the board of all contracted hirings and dismissals.

ADOPTED: November 9, 1998
APPROVED: November 12, 2003
REVISED: December 12, 2007
REVIEWED: October 13, 2010

With respect to employment, compensation, and benefits to employees, consultants, contract workers, and volunteers, the president shall assure fiscal integrity and public image.

Accordingly, the president shall:

1. Not change his or her own compensations and benefits.
2. Not promise permanent or guaranteed employment.
3. Establish current compensation and benefits which:
   1. Do not deviate materially from the professional market for the skills employed, are competitive, and are consistent with board-approved collective bargaining agreements.
   2. Not create obligations over a longer period than prudent.
4. Not establish deferred or long-term compensation and benefits which cause any employee to lose benefits already accrued under any forgoing plan.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVIEWED: May 12, 2004
REVIEWED: June 11, 2008
REVIEWED: May 12, 2010
REVIEWED: September 17, 2013

Lane's core values of respect for diversity, and for a safe, respectful and inclusive working and learning environment, require cultural competence/diversity awareness among its employees.

An inclusive culture is one that cultivates respect, equity and positive recognition of cultural differences among all members of the community. It requires that the social and institutional responses to cultural differences encourage and promote positive learning and working experiences.

To build individual and collective capacity for diversity awareness/cultural competence, the president is directed to ensure the implementation of a program of professional development that requires all employees to participate in appropriate education and training. The president shall assure the development of an evaluation and tracking system to assess the effectiveness of the program and submit a monitoring report to the board on an annual basis.

ADOPTED: February 5, 2014

Lane Community College requires strict adherence to Oregon's Government Ethics laws. No College employee may participate in a personnel action taken by the College that would impact the employment of a relative or a member of the employee's household. Relatives include spouse, domestic partner, or children of the person or spouse, or domestic partner or the brothers, sisters or parents of the person or the person's spouse or domestic partner and any individual to whom the person owes a duty of support.

The prohibition against employee participation includes the following:

1. Appointing, employing or promoting;
2. Discharging, firing or demoting;
3. Interviewing; and
4. Discussing or debating the appointment, employment, promotion, discharge, firing or demotion of the relative or a member of the employee's household with any employee who has the authority to influence these decisions.

The Government Ethics Act set forth in ORS Chapter 244 is applicable to all College employees.

ADOPTED: July 9, 2014

College employees are an asset and an investment to help achieve organizational goals. The College is committed to developing a highly competent work force in which each employee abides by the policies and procedures of the College and to offering equal opportunity to all. To those ends, the President is responsible for developing policies and procedures which are consistent, fair, and equitably applied.

Human Resources policies and procedures must comply with federal, state and local laws and statutes, be consistent with College labor agreements, and be based upon generally accepted human resource management principles. Human Resources policies are intended to satisfy the standards of regional and national accrediting organizations, and to promote a work environment of collegiality, respect and professionalism.

Human Resources policies and procedures must include, but are not limited to the following matters:

1. staff recruitment and selection;
2. staff development and evaluation;
3. code of professional conduct;
4. conditions of employment;
5. security and appropriate confidentiality of human resources records;
6. risk management; and
7. employee discipline and termination

ADOPTED: April 9, 2014

The board directs strict adherence to the principles embodied in Oregon and Federal "Equal Employment" legislation.

Lane Community College shall provide employment opportunity to all qualified persons and prohibit discrimination on the basis of age, sex, race, color, religion, physical or mental disability, national origin, marital status, sexual orientation, gender identity, pregnancy, veteran's status, familial relationship, expunged record, or association with any member of these protected groups, or because of an individual's opposition to safety and health hazards or application for Worker's Compensation benefits.

ADOPTED: November 9, 1998
REVIEWED: June 9, 2004
REVISED: October 17, 2006
REVIEWED: March 11, 2009
REVISED: May 9, 2012

Any evaluation of the president's performance, formal or informal, may be derived only from the criteria established within board Ends and Executive Directions.

Accordingly,

1. The purpose of monitoring is to determine the degree to which board policies are being fulfilled. Information which does not do this will not be considered to be monitoring.
2. The board will acquire monitoring data by one or more of three methods: (a) by internal report, in which the president discloses compliance information to the board, (b) by external report, in which an external, disinterested third party selected by the board assesses compliance with board policies, and (c) by direct board inspection, in which a designated member or members of the board assess compliance with the appropriate policy criteria.
3. The standard for compliance shall be any reasonable interpretation of the board policy being monitored.
4. All policies that instruct the president will be monitored at a frequency and by a method chosen by the board. The board can monitor any policy at any time by any method, but will ordinarily depend on a routine schedule.

ADOPTED:   November 9, 1998
REVISED:    May 12, 1999
REVIEWED: May 12, 2004
REVIEWED: November 9, 2005
REVIEWED: January 14, 2009
REVIEWED: December 14, 2011

The president or designees shall be authorized to commit the college on such items as personnel transactions, voluntary and non-voluntary payroll deductions, and in those personnel matters requiring immediate resolution.

ADOPTED: November 9, 1998
REVIEWED: May 12, 2004
REVIEWED: December 14, 2005
REVIEWED: December 3, 2008
REVIEWED: November 16, 2011
REVIEWED: December 10, 2014

Lane Community College is committed to recruiting, employing and promoting those persons for permanent positions whose education, experience, knowledge, skills and abilities best match the requirements of the assignment for which they applied and are consistent with the core values and strategic directions of the College. The Board therefore directs the President to ensure the development of policy and procedures for staff recruitment and selection. In all cases the policy and accompanying procedures shall:

• Fully comply with federal, state and local laws and statutes, and College labor agreements
• Assure quality applicant pools
• Result in recommending the best qualified applicants
• Reflect a commitment to diversity, affirmative action and equal opportunity

ADOPTED: March 12, 2014

With respect to the treatment of paid and volunteer staff, the president shall:

1. Operate with written personnel policies that clarify personnel rules for staff, provide for effective handling and redress of grievances, and protect against wrongful conditions.
2. Assure that there is an environment to freely examine and discuss assumptions and data and be guided by evidence.
3. Never discriminate against any staff member for expressing an ethical dissent or retaliate against any staff member for engaging in whistleblowing activities as defined in ORS 659A.200 to 659A.229 or for addressing the Board as provided in subsection 4 of this policy.
4. Not prevent staff from addressing the board when internal grievance procedures have been exhausted and the employee alleges that board policy has been violated to his or her detriment. The opportunity to address the board will occur either in writing or during public comment.
5. Operate within a collaborative and participative environment.
6. Acquaint staff with their rights under this policy.
7. Make results a measure of staff success.
8. Assure there is adequate provision for the safety and security of staff.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVISED: May 12, 2004
REVISED: September 8, 2004
REVIEWED: July 11, 2007
REVISED: October 13, 2010
REVIEWED: July 10, 2013

GUIDELINE:

Advertisements shall relate to the mission, vision, and core values of the College.

TRUTH IN ADVERTISING:

Advertisements shall tell the truth and shall reveal significant facts, the omission of which would mislead the public. Advertisers are responsible for providing accurate copy. Prior to making advertising claims, advertisers shall have in their possession documents that substantiate such claims.

RESTRICTIONS:

Lane Community College reserves the right to refuse any advertisement at any time, including, but not limited to, the following:

1. Advertisements that are deemed to wrongfully discriminate on the basis of age, sex, race, color, national origin, religion, or sexual orientation or disability.
2. Advertisements deemed to contain statements, illustrations or implications which are not consistent with the College's mission and vision.
3. Advertisements for any product or service which if purchased by a qualified individual would be in violation of any law.
4. Advertisements bearing the name/logo "Lane Community College" or "LCC" must be approved by the College.

ADOPTED: September 13, 2006
REVIEWED: July 8, 2009
REVISED: July 16, 2012

Board Members, candidates for Board positions, and employees shall avoid actions as a public official or public employee that have the effect of being to the private, personal or financial benefit or avoidance of detriment of the person or the person's relatives. Relatives include spouse, domestic partner, children of the person, or spouse, or domestic partner, or the brothers, sisters or parents of the person, or the person's spouse or domestic partner and any individual to whom the person owes a duty of support. The Government Ethics Act set forth in ORS Chapter 244 is applicable to Board Members, candidates for Board positions, and employees.

ADOPTED: November 9, 1998
REVISED: September 8, 2004
REVISED: May 10, 2006
REVISED: May 13, 2009
REVIEWED: May 9, 2012

The College is committed to a learning environment that fosters respect, integrity, professional behavior, and fair and impartial treatment of students and staff.

Consensual sexual or mutually recognized romantic or dating relationships pose an apparent or actual conflict of interest if one of the parties in the relationship has responsibility for supervising, evaluating, directing, or overseeing the other, or has the power to directly influence the other person's educational or employment status.

The conflict of interest these relationships pose can undermine both the integrity of the supervisory or evaluative relationship and the College's commitment to a positive educational/employment environment.

If these relationships exist, the person in the position of greater authority or power will bear the primary burden of accountability in ensuring that the relationship is consensual, and that he or she exercises no supervisory or evaluative function over the other person in the relationship.

The President shall assure that College procedures regarding consensual sexual or mutually recognized romantic or dating relationships between employees and with students are clearly stated and consistently administered.

ADOPTED: July 9, 2014

Free inquiry and expression are indispensable to enable students to pursue and achieve their educational and vocational goals. As a public institution, the College does not promote any particular political or religious point of view, but rather encourages exploration of many points of view.

Discussion and expression of all views within the College shall be limited only as allowed by law.

Members of the campus community shall have the right to freely and peaceably assemble in accordance with the exercise of their constitutional rights.

ADOPTED: September 16, 2014

Illegal gambling of any form, whether played for money, check or any item or service representative of value, is prohibited on the Lane Community College campus or facilities under its direction and control.

ADOPTED: November 9, 1998
REVIEWED: May 12, 2004
REVISED: January 18, 2006
REVIEWED: February 18, 2009
REVIEWED: February 8, 2012

Harassment Policy

Lane has a zero tolerance policy regarding all forms of harassment. Any proven harassment will result in immediate and appropriate action to stop the harassment and prevent its recurrence, including employee discipline consistent with collective bargaining agreements, or student sanctions. Remedial action will be designed to stop the harassing behavior. Any remedial action will be in keeping with the educational mission of the college. Whether or not the alleged harassing behavior is sufficiently severe or pervasive to be judged a violation of this policy, the college may take action to address a complainant's concerns and to ensure that Lane, as a workplace and as an academic institution, maintains a respectful environment. All forms of harassment, including student- to -student harassment, are covered by Lane's harassment policies. Incidents of harassment may bring about sanctions up to and including termination of employment or expulsion from the college.

Sexual Harassment

Sexual discrimination in the form of sexual harassment is prohibited. Sexual harassment is defined as unwanted sexual advances, requests for sexual favors, and/or other verbal, written, visual or physical sexual conduct that makes the terms or conditions of employment or attendance contingent on the acceptance of unwanted sexual advances that negatively affects employment or educational opportunities, or that creates an intimidating, hostile, or offensive environment for one of the parties.

Harassment Based on Race/Ethnicity, National Origin or Sexual Orientation

Harassment based on race, ethnicity, national origin or sexual orientation is defined as unwelcome verbal, written or physical conduct based on a person's actual or perceived race, ethnicity, national origin or sexual orientation that unreasonably interferes with an individual's work or academic performance, adversely affects the targeted individual's or others' work or learning opportunities, or creates an intimidating, hostile or offensive environment.

ADOPTED: November 9, 1998
REVISED: September 8, 2004
REVIEWED: January 14, 2009
REVIEWED: January 11, 2012
REVISED: June 11, 2014

The institution strives to adhere to the highest ethical standards in its representation to its constituencies and the public; in its teaching, scholarship and service; in its treatment of students, faculty, and staff; and in its relationships with regulatory and accrediting agencies. All concerned with the good of the college will seek ways to support institutional integrity.

The board is responsible to ensure the integrity of the college. Individuals are responsible for their personal integrity and for acting in a manner consistent with this policy. Integrity is demonstrated by conduct that is honest in words and actions, and promotes respect, fairness and openness. Responsible stewardship of resources and the public trust are expectations for all employees.

All college employees are expected to conduct themselves with integrity; to hold themselves to the highest standards of ethical conduct; and to comply with the government ethics standards for public officials set forth in ORS Chapter 244.

ADOPTED: October 13, 2004
REVIEWED: June 11, 2008
REVISED: June 9, 2010
REVISED: April 9, 2014

A system of well-organized, clearly communicated, and up-to date policies and procedures is critical to effective management and operation of the College. This policy directs that all College decision-making bodies shall develop processes for the regular development, communication, review, revision, and elimination, of policies and procedures within their purview.

ADOPTED: January 8, 2014

Consistent with Oregon's Identity Theft Protection Act (ORS 646A.600 to 646A.628), the Board is committed to protecting the personal information of all College consumers that is included in any college electronic data or written records.

The President is authorized to establish an identity theft prevention program designed to detect, prevent and mitigate the theft of personally identifiable information as defined by ORS 646A.602 (11) that is included in any college data, records or that is requested in any college procedures.

This policy applies to any college record or procedure which contains a person's personally identifiable information. In the event of any breach of security, any person whose personal information was included in the breach will be notified as soon as possible, consistent with Oregon's Identity Theft Protection Act.

This policy complies with the Fair and Accurate Credit Transactions Act of 2003, Sections 114 and 315.

ADOPTED: November 13, 2002
REVISED: July 27, 2004
REVISED: July 13, 2005
REVISED: June 11, 2008
REVIEWED: July 8, 2009
REVIEWED: September 19, 2012

Lane Community College accepts all students who are 18 or over or have a high school diploma or GED. Students who are under 18 and have not graduated may still attend if they follow the guidelines for Under 18 Students. Under no circumstances shall an applicant who is otherwise qualified be denied admission or given a preference for admission to the college based on an individual's race, color, national origin, sex, age, marital status, familial relationship, sexual orientation, gender identity, pregnancy, mental or physical disability, religion, expunged record, veterans' status or association with any member of these protected groups.

ADOPTED: November 9, 1998
REVISED: June 9, 2004
REVISED: October 17, 2006
REVISED: May 13, 2009
REVISED: July 9, 2014

Consistent with ORS 340.005 to 340.090 ("Expanded Options Program"), the Board is committed to providing additional options to students enrolled in grades 11 and 12 to continue or complete their education, to earn concurrent high school and college credits and to gain early entry into post-secondary education.

Eligible students may apply to take courses at Lane Community College through the Expanded Options Program. A student is eligible if he or she is in grade 11 or 12 or is 16 years of age or older, has developed an education learning plan and has not completed four years of high school. A student must demonstrate preparedness for the intended courses at Lane. A student who has graduated from high school may not participate; however, a student who has completed course requirements for graduation, but who has not received a diploma, may participate in the Expanded Options Program.

Lane Community College will provide written notice to the student's school district and the State Department of Education and shall enter into a financial agreement with the student's district such that each district will be responsible for their students' tuition, fees or other required instructional costs associated with the student's enrollment.

The College does not intend to provide special education and related services to the student.

ADOPTED: April 12, 2006
REVIEWED: July 8, 2009
REVISED: July 16, 2012

The board may approve an assessment of mandatory fees for programs or activities that it determines provide educational value to the students consistent with the college mission and goals. The board will approve the mandatory fee on an annual basis to ensure that the programs or activities maintain educational value to students.

Programs that use funds generated through the mandatory fee must further the following guiding principles:

1. Improve the overall quality of the campus experience from the students’ perspective;
2. Increase opportunities for student involvement and leadership in the educational process through extra-curricular activities and support services;
3. Enhance the appropriate out-of-class services and programs at the campuses based on the unique needs of Lane students.

The mandatory fee enhances student life and the overall student experience by maximizing opportunities for out-of-class experiences that build on classroom education and connect to the larger world and improving the educational climate by offering programs and activities.
The President will establish a Mandatory Fee Committee by October 30 of each year to advise the administration on ongoing and emerging student needs. The voting members of the mandatory student fee committee will be composed of both elected students and students appointed from student groups and organizations at the college. At the discretion of the president, administrative staff appointed to the committee will serve in a support role and as non-voting members. An annual report from the Mandatory Fee Committee will be submitted by the President to the Board before budget decisions are finalized for the next year. All appropriations in relation to this fee must be viewpoint neutral. All changes to the mandatory fee remain in the sole discretion of the Board.

ADOPTED: November 9, 1998
REVISED: July 12, 2000
REVISED: December 2002
REVISED: July 27, 2004
REVISED: June 14, 2006
REVIEWED: April 8, 2009
REVIEWED: June 13, 2012
REVISED: February 3, 2016

With respect to services for students, the president shall assure that procedures and decisions are safe, respectful and confidential. Student success is at the heart of Lane's mission, and the foundation upon which faculty and staff shall organize and plan their work to achieve Lane's vision of transforming lives through learning.

Employees support student success by ensuring access and opportunity for all eligible students and by aligning academic and support services to: provide quality educational experiences; promote student progression; and achieve high rates of completion.

The president shall assure that:

1. The institution represents itself accurately and consistently to prospective students through its catalogs, publications and official statements.
2. Admissions information forms avoid eliciting information for which there is no clear necessity.
3. Methods of collecting, reviewing, transmitting, or storing information about learners will be protected against improper access in compliance with federal and state regulations.
4. Facilities provide a reasonable level of privacy, both visual and aural.
5. The college environment is welcoming and accepting to all learners.
6. Learners have a clear understanding of what may be expected from the services offered.
7. Learners are informed of their rights and responsibilities and are provided a process to address grievances.
8. There is adequate provision for the safety and security of learners.

ADOPTED: November 9, 1998
REVISED: April 12, 2000
REVISED: May 12, 2004
REVIEWED: July 11, 2007
REVIEWED: February 3, 2010
REVISED: June 11, 2014

In order to maintain a constant tuition rate relative to inflation, each December, the board will adjust the per credit tuition rate to reflect changes in an appropriate index for two-year public colleges since the last tuition adjustment. The rate will be rounded to the nearest half-dollar and become effective the following academic year (Summer Term).

For other adjustments:

Periodically and as needed, the board will review Lane's tuition rates to ensure: a) that tuition revenues are appropriate for the needs of the district and, b) that Lane's tuition is comparable with other Oregon community colleges that are similar to Lane in terms of student FTE and instructional programs. Prior to approval of the tuition increase, the board will review the index options, affordability and access for students, and the revenue requirements of the college.

ADOPTED: November 13, 2002
REVISED: July 27, 2004
REVISED: July 13, 2005
REVISED: June 11, 2008
REVIEWED: June 10, 2009
REVIEWED: October 14, 2014

Lane Community College will provide a tuition waiver to the spouse and children age 23 and under (including adoptive and step-children) of members of all branches of the United States Armed Forces or United States Coast Guard who:

• Died while on active duty, or
• Died as a result of a military service-connected disability, or
• Is 100% permanently disabled as a result of a military service-connected disability as certified by the U.S. Department of Veterans' Affairs.

In addition, the student must be a resident of the Lane Community College district at the time of application for a waiver. The spouse of the fallen service member must initiate the request for a waiver within ten years of the determination of death or 100% disability. The spouse will lose eligibility upon remarriage. Dependent children must initiate this benefit prior to age 23.

Students will receive a first-dollar tuition waiver if they are the survivor of a member of the U.S. Armed Forces or U.S. Coast Guard that died on active duty or died as a result of 100% service-connected disability, and do not receive the Marine Gunnery Sergeant John D. Fry Scholarship. Students who are the spouse or dependent of a member of the U.S. Armed Forces or U.S. Coast Guard that is 100% percent disabled or died as result of less than 100% disability shall be granted a waiver in coordination with other student financial assistance (including VA Benefits) for which the recipient may be eligible, utilizing other grant resources before applying this tuition waiver in order to provide a total benefit not to exceed the total estimated cost of attendance.

The tuition waiver is available to students admitted to a certificate or degree program only. This waiver is also limited to 135 college credits or the completion of an Associate degree, whichever comes first. The waiver does not include required fees and may not be applied to community education programs or distance learning programs for recipients residing out of state. Continuation of this tuition waiver benefit is contingent upon the student meeting the applicable satisfactory academic progress requirements.

ADOPTED: May 13, 2009
REVISED: March 9, 2011
REVISED: September 19, 2012

Provision of technology and technological support are critical to the learning mission at Lane. Technology must reflect responsible stewardship of available resources, and be used in a responsible, legal and ethical manner. To ensure effective, sustainable technology systems and infrastructure that support Lane's management and operational functions, academic programs, and support services, the president is directed to oversee the development of procedures that include, but are not limited to:

• Allocation of Resources
• Appropriate Use of Equipment
• Approved software lists
• Copyright
• Emerging Technologies
• Network Etiquette
• Network Resources
• Online education
• Security
• Staff training and support
• Strategic planning
• Student access to computer resources
• Tech support equipment/software parameters
• Use of email

ADOPTED: June 11, 2014