Records Retention & Disposition Schedule

Risk Management & OSHA Employee Safety Training Records

Schedule Number:  166-450-0110

• OSHA Employee Safety Training Records
• Risk Factor Reports
• Safety Committee Records
• Safety Inspection Records

OSHA Employee Safety Training Records
Schedule Number: 166-450-0110 (1)

Records document student and staff training and certification for equipment operation and driver training. Records may include but are not limited to:

Copies of data sheets,
Informational materials,
Instruction sheets,
Sign off sheets indicating that employees have received training,
Related documentation and correspondence. 

Records include group training sessions. Records document training programs in compliance with OSHA programs and standards. Examples of training programs include hazardous communication, blood borne pathogens, fork lift driver training, and other areas. Records may include but are not limited to:

Bibliographies,
Class lists, 
Handouts,
Instructional materials,
Training certification forms, 
Related documentation.
Retention: 2 years
Disposition:  destroy
Responsible unit:  creating office or department

SEE ALSO: 
Environmental Health and Safety Plans and Procedures

Risk Factor Reports
Schedule Number: 166-450-0110 (2)

Records document annual report from the insurance company analyzing insurance claim activity and assessing campus safety in order to determine appropriate insurance needs. Records include but are not limited to:

Report to the college's board of education or governing board from the insurance company, Related documentation may include records of RFP in agent selection procedures. 

Retention: 5 years
Disposition:  destroy
Responsible unit:  
Purchasing, College Operations-Budget Office

Safety Committee Records
Schedule Number: 166-450-0110 (3)

Records document the actions and activities of workplace safety committees which oversee or advise the college on workplace safety issues. Subjects may include hazards to employees, students, and the general public; construction design and repair safety concerns; suggestions; complaints; state and federal rules and regulations; and related issues. Records may include but are not limited to:

Agendas,
Correspondence,
Exhibits,
Minutes, 
Reports.
Retention: 3 years
Disposition:  destroy
Responsible unit:  Human Resources

Safety Inspection Records
Schedule Number: 166-450-0110 (4)

Records document safety inspections and college compliance with state and local safety regulations. Records may include internal inspections of campus buildings, facilities, or activities to identify unsafe conditions and safety hazards, especially in high risk areas. Safety inspections may be generated by the workplace safety committee or required by state and local laws. Records may also include reports on building, fire alarm system, elevator, and boiler inspections performed by state and local agencies as well as citations received by the college. Records may include but are not limited to:

Correspondence,
Follow-up actions,
Inspection reports,
Survey summaries and reports, 
Related documentation.
Retention: 10 years
Disposition:  destroy
Responsible unit:  creating office or department